AGM / EGM Governance Support

General meetings are among the most governance-sensitive events in an organisation's calendar. Falcon helps committees prepare, conduct, and document their AGMs and EGMs with procedural confidence and full compliance.
AGM
AGM Annual general meeting A constitutional requirement held yearly — for presenting accounts, electing office bearers, and passing resolutions. Poor preparation can invalidate proceedings.
EGM
EGM Extraordinary general meeting Called outside the AGM cycle to address urgent matters such as constitutional amendments or major decisions requiring member approval.
SERVICES
NOTICE & AGENDA
Notice and agenda drafting: Constitutionally compliant notices, formal agendas, and supporting documents prepared for member circulation.
QUORUM & VOTING
Quorum and voting guidance Advice on quorum rules, proxy voting, voting procedures, and member eligibility under your constitution.
POST-MEETING
Post-meeting filing Minutes circulation, resolution filing, ROS notification support, and meeting document organisation.
RESOLUTION DRAFTING
Resolution drafting Ordinary and special resolutions, constitutional amendment resolutions, and financial resolutions drafted in correct form.
MINUTES
Minutes preparation Accurate, complete minutes that record decisions and resolutions in a format suitable for audit and ROS purposes.
ELECTION
Election and transition support Nomination procedures, voting conduct, documentation of results, and office bearer handover support.
eROSES

Electronic Registration of Societies and Enterprises System eROSES is the online platform operated by Jabatan Pendaftaran Pertubuhan Malaysia (JPP), also known as the Registrar of Societies (ROS). It is the system through which registered societies in Malaysia are required to submit annual returns, update office bearer records, file constitutional amendments, and manage their compliance obligations with the ROS. The move to eROSES is part of the government's broader digitalisation of regulatory processes — and for societies, it marks a significant shift from paper-based submissions to an online, real-time compliance framework.